DAVAO CITY — The Securities and Exchange Commission – Davao Extension Office (SEC-DEO) has urged entities that are set to submit their annual financial statements (AFS) using contactless submission channels as it starts the implementation of number coding in accepting reports on June 29, 2020 (Monday).

“The past two weeks has proved to be challenging. Our Receiving Unit alone has been catering to at least 100 clients per day making it a challenge to practice social distancing measures to help curb the spread of COVID-19. Although our office will still continue to accept walk-ins, we highly encourage our clients to utilize the contactless submission of AFS for the protection of everyone, both the public and employees alike,” said SEC-DEO Officer-in-Charge Atty. Katrina Jamilla Ponco-Estares.

Acceptance and receipt by the Commission of the AFS shall be without prejudice to the fines that may be imposed for any material deficiency or misstatement that may be found upon evaluation of the specific contents thereof.

Based on the SEC Memorandum Circular No. 18, Series of 2020, corporations with fiscal year ending on November 30, 2019 and December 31, 2019 shall file AFS using the number coding schedule which will be dependent on the last numerical digit of the corporation’s SEC registration number, as follows:

June 29, 30
July 1, 2, 3, 6, 7, 8, 9, 10 – 1 and 2

July 13, 14, 15, 16, 17 – 3 and 4

July 20, 21, 22, 23, 24 – 5 and 6

July 27, 28, 29, 30 – 7 and 8

August 3, 4, 5, 6, 7 – 9 and 0

Late filings shall be accepted starting August 10, 2020 and shall be subject to the prescribed penalties which shall be computed from the date of the last day of filing schedule.

Submission options

SEC-DEO is giving companies options for the submission of their reports:

1. Walk-Ins;

2. Electronic mailing (e-mail) for evaluation purposes prior to submission of physical copies either personally or through mailing; or

3. Mailing of reports through the Philippine Postal Office or courier service without submitting first thru email

Clients who want to submit their reports physically must take note of the office hours of the SEC-DEO, which is between 9 a.m. until 3 p.m., Mondays to Fridays, except holidays.

To provide adequate protection to its clients and frontline service personnel from undue exposure to the risk of COVID-19, electronic mailing and mailing through various service channels are likewise provided as options for the convenience of the public.

The SEC-DEO will allow the filing of the AFS in PDF format through e-mail at reports_deo@sec.gov.ph prior to the submission of the hard copies to the extension office. The date of receipt shall be the date stated in the Acknowledgment Confirmation. When submitting via e-mail, filers are required to comply with the guidelines based on SEC Memorandum Circular No. 10, Series of 2020. Pursuant further to SEC M.C. 10, corporations will have 30 days from the date of acknowledgment confirmation to submit the originally signed and BIR-acknowledged hard copies.

Direct mailing of reports, either through the Philippine Postal Office or through courier services are likewise allowed, especially for those corporations who are located outside Davao City. The date of mailing of reports thru the Philippine Postal Office, as shown by the registry receipt, shall be considered as the reckoning date of submission. For reports submitted thru the filer’s courier of choice, the reckoning date of submission will be the date of mailing.

All reports shall be delivered to the SEC-DEO located at the 2F, SDC Building, Purok 13, Maa Road, Davao City.

The SEC will refuse receipt of reports which do not comply with the documentary requirements and/or are not completely filled up

| Securities and Exchange Commission

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